en-1775720546-REVISED STRATEGIC PLAN 2021-2025.pdf

Type: Document | Status: ready
← All sources

61

Indicator Target Value Data collection and methods of analysis SN Indicator(s) Year Data source Data collection method Frequency of data collection Means of Verification Frequency of reporting Responsible for data collection Baseline Year Value 2021/22 2022/23 2023/24 2024/25 2025/26 78. Number of staff capacitated on NSS coordination 2020/21 0 5 5 5 0 0 Annual Performance Reports Review of Annual Performance Reports Episodic Activity report Episodic CFO/ TSMP Coordinator 79. Reviewed standardized tools for production of official statistics in place 2020/21 0 1 1 1 1 1 Annual Performance Reports Review of Annual Performance Reports Annually Reviewed Standardized tools for production of official statistics Annually RAS 80. Need assessment reports in place 2017/18 1 1 0 0 0 0 TSMP report Review of TSMP report Episodic Need assessment report Episodic TSMP Coordinator 81. Number of MDAs, PISCs and LGAs 2017/18 14 5 5 5 5 5 TSMP report Review of TSMP report Annually Implementation report Annually TSMP Coordinator

62

Indicator Target Value Data collection and methods of analysis SN Indicator(s) Year Data source Data collection method Frequency of data collection Means of Verification Frequency of reporting Responsible for data collection Baseline Year Value 2021/22 2022/23 2023/24 2024/25 2025/26 82. Vital statistics report in place 2020/21 0 1 1 1 1 1 Annual Performance Reports Review of Annual Performance Report Annually Vital Statistics Reports Annually PVS 83. Tanzania Statistical Master Plan (TSMP II) in place 2017/18 1 1 0 0 0 0 Annual Performance Reports Review of Annual Performance Report Annually Tanzania Statistical Master Plan (TSMP II) Annually TSMP Coordinator 84. Number of MDAs, PISCs and LGAs linked with SBR database 2020/21 0 1 1 1 1 1 Annual Performance Reports Review of Annual Performance Report Annually List of MDAs linked with SBR database Annually CFO

63

4.5.2 Planned Reviews The plan is to carry out a total of three (3) types of formal reviews during the Strategic Planning Cycle. It will involve carrying out one monthly, eight annual and 13 episodic reviews. The reviews will track progress on implementation of the Objectively Verifiable Indicators (OVIs) and targets periodically. A total of 22 planned review Key Performance Indicators (KPIs) will be tracked during the period of five years.

The reviews will determine whether the planned activities are on track, off track or at risk
towards achieving the planned strategic targets. In addition, the annual reviews will track any
changes in terms of outputs realized, and assess extent to which the outputs are contributing
towards achieving the corporate objectives as well as issues, challenges, and lessons learnt over
the year. The review findings will be used to adjust implementation strategies whenever necessary.

During the fifth year, the reviews will determine whether the planned outputs have been
achieved or not against the indicators over the five years. If not, what could have been the
reasons for under achievement. The review will also assess the extent to which the achieved
targets have contributed to the five -year outcomes, issues, challenges and lessons learnt. The
management will lead in the review process to complete the strategic plan cycle. Table 5 and 6
shows the specific planned reviews key performance indicators, timeframe, milestones and the
responsible department/unit.

64

Table 5 Planned Review with Detailed Information Objective code Planned Review Timeframe Frequency Responsible C Revised ICT security policy in place June, 2023 Episodic ITD Updated Business Establishment sample frame in place June, 2022, June, 2023, June, 2024, June, 2025, June, 2026 Annually CFO Updated large scale farm sample frame June, 2023 Episodic AS Statistical guidelines updated June, 2024, June 2025, June, 2026 Episodic RAS Updated shapefile and EAs in place June, 2022, June, 2023, June, 2024, June, 2025, June, 2026 Annually GIS D Number of reports in place June, 2023, June 2024, June 2025, June, 2026 Episodic EHS Number of statistical databases updated June, 2022, June, 2023, June, 2024, June, 2025, June, 2026 Annually ITD Number of updated eGGDS indicators June, 2022, June, 2023, June, 2024, June, 2025, June, 2026 Annually CFO E Number of reviewed succession plans in place June, 2022 Episodic AHR Training needs assessment in place June, 2023 Episodic AHR Reviewed comprehensive training program in place June, 2023, June, 2024, June, 2025, June, 2026 Episodic AHR F Reviewed M&E framework updated June, 2023 Episodic PME 2021/22-2025/26 NBS Strategic Plan midterm review in place June, 2024 Episodic PME Updated marketing plan in place June, 2022 Episodic CAD Updated Pricing and dissemination Policy in place June, 2026 Episodic CAD Updated Communication, Advocacy and Dissemination Strategy in place June, 2025 Episodic CAD Updated NBS Client Service Charter June, 2022 Episodic CAD Updated financial manual in place June, 2022, June, 2025
Annually FM Updated Risk management framework in place June, 2025 Episodic PME G Reviewed standardized tools for production of official statistics in place June, 2022, June, 2023, June, 2024, June, 2025, June, 2026 Annually RAS

65 National Bureau of Statistics Strategic Plan 2021/22 – 2025/26

Table 6 Milestones Objective code Planned Review Milestones Responsible Person C Large scale farm sample frame in place June, 2023 AS Statistical guidelines updated June, 2026 RAS Updated shape file and EAs in place June, 2026 GIS E Number of reviewed succession plans in place June, 2023 AHR Reviewed comprehensive training program in place June, 2026 AHR F 2021/22-2025/26 NBS Strategic Plan midterm review in place June, 2024 PME Updated marketing plan in place June, 2022 CAD Updated Communication, Advocacy and Dissemination Strategy in place June, 2025 CAD Updated NBS Client Service Charter June, 2022

CAD G Reviewed standardized tools for production of official statistics in place June, 2026 RAS

4.5.3 Evaluation Plan Evaluation Plan consists of the studies to be conducted during the Strategic Planning Cycle, description of each study, evaluation questions, methodology, timeframe and responsible persons. A total of ten (10) evaluation studies will be conducted over the period of five years using evaluation Questions that will focus on efficiency, effectiveness, sustainability, impact and relevance. The study aims at obtaining evidence as to whether the achievement of the outcomes is a result of interventions and outputs as envisioned in the strategic plan. The evaluation plan matrix is detailed in Table 7.

66

Table 7 Evaluation Plan Matrix S/N Evaluation Plan Description Evaluation Questions Methodology Time Frame Responsible 1. Ex-post evaluation NBS will conduct an evaluation of 2016/17 – 2020/21 SP implementation for the purpose of determining the Sustainability and relevance of interventions.

  1. To what extent the interventions were cost efficient?
  2. To what extent the implementation was cost effective?
  3. To what extent the results are relevant enough to replicate elsewhere? Assessment study by external evaluator/ independent consultant. 2022/23 PME

Training During the planning period, NBS will develop a comprehensive training programme for staff and entire NSS. There is a need to develop a strong follow up mechanism to ensure a training programme leads to improvement of NBS performance.

  1. What training courses were planned and implemented across the NBS and NSS?
  2. How much is being invested in training?
  3. Is the training process fair?
  4. Is it cost effective?
  5. What is the effect of training on the individual performance?
  6. What is the impact of training in the overall performance of NBS? Assessment study by independent consultant. 2022/23 AHR

User satisfaction evaluation NBS will develop a workable action plan to carry out a user satisfaction survey to ascertain the satisfaction of Stakeholders on products and services rendered every year.

  1. How the NBS Stakeholders was received timely product and services?
  2. What is the perception of Stakeholders towards product and services rendered?
  3. What are challenges encountered by Stakeholders on accessing product and services? Assessment study by independent consultant 2026 DCS

National Bureau of Statistics Strategic Plan 2021/22 – 2025/26 67

S/N Evaluation Plan Description Evaluation Questions Methodology Time Frame Responsible 4. Government Institutions using Quality assurance framework within NSS NBS will develop a fact-finding plan during the implementation of the Strategic plan to find out the Government Institutions that are using the Quality assurance framework within the NSS

  1. Is the Quality Assurance Framework relevant on facilitating the provisional official statistics
  2. Are the Government Institutions capacitated to use the Quality assurance framework on the statistical functions?
  3. What are the gaps identified by using the Quality Assurance framework in the NSS? Study visit to supported Government institutions 2026 DSOD

Annual Performance Review One review will be conducted per year. During Strategic Plan period, five reviews will be conducted. The purpose is to assess the performance against targets.

  1. What are the achievements?
  2. What are the challenges in implementing the plan?
  3. What are the possible solutions? Collection of progress reports(cumulative) from each section/unit June, 2022 June, 2023 June, 2024 June, 2025 June,2026 PME

Strategic Plan Mid- Term and end of Programme Reviews During Strategic Plan period two reviews will be conducted, Mid-term and final review. The purpose is to assess the performance against targets. 4. What are the achievements? 5. How can the design of Strategic Plan be improved? 6. What are the challenges in implementing the plan? 7. What are the possible solutions? Collection of progress reports(cumulative) from each section/unit June, 2024 June,2026 PME 7. Evaluation of NBS censuses and surveys In order to improve the quality of surveys and censuses conducted, there is a need to track and document lessons learnt.

  1. What is the coverage of censuses/surveys?
  2. What were the challenges encountered?
  3. What was done well? Questionnaire administered to all /sample of personnel involved in the survey. June, 2021 June, 2022 June,2023 June,2024 June,2025 June,2026 CFO

Evaluation of NBS resource mobilization plan In order to ensure availability of resources for implementing activities there is a need to evaluate performance of resources mobilization plans

  1. Does the NBS resource mobilization strategy in place?
  2. How was the NBS resource mobilization strategy administered? Use Focus Group discussion and assessment and review of the relevant documents June, 2026 PME

68

S/N Evaluation Plan Description Evaluation Questions Methodology Time Frame Responsible 3. What are the success and the failure of implementation of the strategy? 9. Evaluation of implementation of NBS marketing plan During implementation of SP for the period of five years, the review of the of implementation of marketing plan is important for the improvement.

  1. How did the strategy of NBS marketing plan increased the demand of the products and services?
  2. How effective was the marketing plan?
  3. What are the objectives and goals of marketing campaign?
  4. How best can the marketing needs be supported?
  5. What is the target audience? Use Focus Group discussion and assessment study by independent consultant. June, 2026 ITD

Review the current Client Service Charter Client Service Charter has to be reviewed in order to be aligned to the new emerging issues in the Strategic Plan.

  1. Are the commitments in Charter based on the expectations of Clients?
  2. Are the key staffs in the institution aware of the commitments?
  3. Are commitments being met?
  4. Is the charter being monitored?
  5. Is the charter being used to improve performance? Use Focus Group discussion to update the current Client Service Charter June, 2022 ITD

National Bureau of Statistics Strategic Plan 2021/22 – 2025/26 69 69

4.6 Reporting plan There are of two types of strategic plan reports which are Internal and External; the reports include progress report, mid-term and final reports. The plan specifies who is responsible for preparation, recipient and reporting time frame

4.6.1 Internal Reporting mechanisms Internal reports are prepared monthly, quarterly, semi-annually and annually. Each directorate, department and section will provide inputs to these reports (Table 8). The reports will be used as a criterion to evaluate whether the plan is still relevant and make adjustments when necessary. The report will be shared to all staff and presented to the NBS management and workers council meetings for necessary action.

Table 8 Internal Reporting Mechanisms S/N Report Responsible Time Frame Recipient 1. Monthly progress report Directors/Unit Monthly SG 2. Monthly financial report DCS Monthly SG 3. Quarterly progress report Directors/Unit Quarterly SG 4. Quarterly financial report DCS Quarterly SG 5. Semi-annually progress report PME (Note: This is compilation of quarterly reports and semi-annually Semi annually SG 6. Semi-annually financial report DCS Semi annually SG 7. Annual Performance Report PME 2021,2022,2023,2024,2025 SG 8. Annual Financial Report DCS Annually SG

4.6.2 External reporting mechanisms There will be an external evaluation based on the reports prepared by the NBS which will include quarterly, semi-annually, annually, periodic and Five Yearly Report. Nevertheless, at the end of the strategic plan, there will be a final report produced and submitted to external stakeholders such as the Ministry of Finance and Planning (MoFP), Office of Treasurer Registrar (OTR), President’s Office-Public Service Management (PO-PSM), Controller and Auditor General (CAG) and Development Partners (DPs) for evaluation (Table 9).

Page 8 of 12