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Table 9 External Reporting Mechanisms S/N Report Recipient Time Frame Responsible
- Annual Financial Report Controller and Auditor General - CAG Yearly (September) SG
- Annual Performance Report • NBS Governing Board
• Office of Treasurer Register (OTR)
• Controller and Auditor General (CAG)
• Ministry of Finance (MoF) 2021/22
2022/23
2023/24
2024/25
2025/26 SG 3. Five years outcome report (This is evaluation of the implementation of 2016/17 – 2020/2021 SP) Ministry of Finance (MoF) 2021/22 SG 4. Midterm evaluation of 2021/22 – 2025/26 SP • NBS Governing Board
• Ministry of Finance (MoF) 2023/24 SG 5. 2022 Census reports • NBS Governing Board
• Office of Treasurer Registrar (OTR)
• Controller and Auditor General (CAG)
• Ministry of Finance (MoF) and
• Development Partners (DPs)
• PO-PSM (Utumishi) 2022/23 SG 6. Annual Procurement Implementation Report • NBS Governing Board
• Public Procurement Regulatory Authority (PPRA)
• Controller and Auditor General (CAG)
• Ministry of Finance (MoF) Annually SG 7. •
National Bureau of Statistics Strategic Plan 2021/22 – 2025/26 71 71
4.7 Relationship between results framework, results chain, M&E and Reporting arrangement The results framework captures essential elements of the logical and expected cause -effect relationships among inputs, outputs, intermediate results or outcomes, and impact. The following explanations presents a basic outline of NBS results framework that incorporates indicators for each level of result expected.
Level 1 – Outcomes The first level of the Results Framework tracks realization of the intermediate outcomes specified for each objective. However, the achievement of these outcomes may not be attributed to NBS alone, as there will be several players contributing to these outcomes. NBS will measure these intermediate outcomes through outcome indicators whose data collection and analysis could be done annually. Indicators at this level are reported through the annual reports or the five -year outcome report. The annual reports and the five -year outcome reports will be based on NBS actual performance and Customer satisfaction survey reports.
Level 2 – Outputs The second level of the Results Framework tracks realization of the outputs that NBS produces are attributed solely to NBS. Output indicators and key performance indicators will measure the outputs at this level. Data collection and analysis will be done quarterly. Outputs or key performance indicators that significantly impact the achievement of the objectives will be reviewed quarterly and reported in quarterly reports. The reports will focus on how the outputs deliver the outcomes and inform for corrective actions to be taken if the outputs are not being delivered effectively or are not contributing to outcomes.
Level 3 – Activities The third level of the Results Framework focuses on realization of activities and linkage between activities and outputs. At this level, indicators will focus on processes, activities programming and timeliness of implementation. Activities will be reviewed periodically and reported on respective implementation reports. The reports will focus on quality and timeliness of the activities implemented. They will cause corrective action if the activities are not being delivered on time, to the expected rate and if are not contributing to outputs.
Level 4 – Inputs
The fourth level of the Results Framework tracks allocation and use of resources on various
activities. Resources availability will be reviewed on periodic basis and will be reported on
respective implementation reports.
At this level, indicators will focus on the number and quality of human resources available for
various tasks and amount of time dedicated to tasks by staff. It will also include information flow
between various levels, time spent on resolving problems, quality and timeliness of decisions and
staff, and predictability of resource flows, the alignment of resource flow to the activities and
outputs.
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ANNEXES
Annex 1 NBS Organization Chart
National Bureau of Statistics Strategic Plan 2021/22 – 2025/26 73
Annex 2 Summary Matrix on NBS Strategic Plan 2016/17-2020/21
Objective
Code
Corporate Objective
Percent
achieved
Target description
Status
Remarks
A.
HIV/AIDS
and
Non-
Communicable
Diseases
(NCD)
at
Workplace
Addressed and Supportive
Services Provided
100
Awareness on HIV and AIDS infection and
voluntary test created to 216 staff by June,
2021
185 NBS staff were sensitized to undergo voluntary
HIV/AIDS counselling and testing through three modules
awareness sessions and internal memos within NBS.
Surpassed
Awareness on reduction of Non- Communicable
Diseases provided to 216 staff by June, 2021
185 NBS staff were sensitized on Non-Communicable
Diseases provided through three module awareness to all
staff by March, 2021
Surpassed
B.
Implementation of National
Anti- corruption Strategy
Enhanced and
Corruption Incidences
Reduced
100
Awareness
on
Anti-corruption
Strategy
conducted.
Awareness conducted to 185 NBS staff for three years
sensitized on corruption.
Achieved
Good Governance Reports by June, 2021
20 Good Governance Reports submitted in five years.
Achieved
C.
Infrastructure for Statistical
Production Improved
45
ICT infrastructure within the NBS modernized
by June, 2021.
• Percentage of MDAs feeding/using statistical information
in the National Databank
• Network (WiFi, LAN, WAN, Internet, MkongowaTaifa) is
in place in HQ but not in Regional offices
• Percentage of the staff who have equipment (Laptop,
Desktop etc) in good condition
• ICT Facilities (server) has low capacity
Not
achieved
National Bureau of Statistics Strategic Plan 2021/22 – 2025/26 74
Objective Code Corporate Objective Percent achieved Target description Status Remarks NBS Access to Internet facilities strengthened up to June, 2021. • 7,432,526 visits to NBS Website for five years • 900 official statistics reports, publication, documents and data archived at NBS • Internet Connectivity (Emails) is available to all staff Achieved Statistical databases developed by June, 2021. • TNADA, TSED Statistical Databases in place and updated. • Basic Statistical Portal and SADC developed and updated Achieved Data systems for ICP Program Compiled each month up to June, 2021 • ICP data compiled and published 60 times (on monthly basis) Achieved Group of experts on standardized statistical tools and methodologies formed by June 2019. The target was not implemented during the reference period Not achived Fourteen (14) MDAs are supported and producing new or improved statistics up to June, 2021 • 12 MDAs are supported and producing new or improved statistics (source TSMP Report of April, 2018) Not achieved Users Satisfaction Survey Conducted annually up to June, 2021. • 1 out of 5 user’s satisfaction survey was conducted (2017) Not achieved Guideline document for production of Regional/District Socio-Economic Profile produced by June, 2019 • 2018 Guideline document in place Achieved
National Bureau of Statistics Strategic Plan 2021/22 – 2025/26 75
Objective
Code
Corporate Objective Percent
achieved
Target description Status Remarks
GDDS Metadata submitted IMF/EAC by 30th
October of each subsequent year of reference
period up to June, 2021.
• The target was not implemented during the reference
period
Not
achieved
200,000 business establishments registered
each year up to June, 2021.
• 182,356 business establishments registered in five years Not
achieved
Shape files database and Enumeration areas
Updated annually up to June, 2021.
• Shape files databases and enumeration areas in place Achieved
D. Provision of Quality Statistics
Products and Services
Enhanced
60 National Consumer Price Index (CPI) produced
by 8th day of each subsequent month by June,
2021.
• 60 CPI data compiled and published 60 times (on
monthly basis)
Achieved Harmonized Consumer Price Index (HCPI) for SADC and EAC released by 10th day of each subsequence month by June, 2021. • 60 HCPI data compiled and published 60 times (on monthly basis) Achieved Quarterly Regional CPI produced within two months after the end of each quarter up to June, 2021. • Target was not implemented during the reference period Not achieved Tax Statistics reports produced annually up to June, 2021. • 5 reports produced Achieved Economic Survey tables for Education and Health statistics produced annually by February each year up to June, 2021. • Education and Health tables produced annually for all 5 rounds of Economic Survey (2016-2021) Achieved National Bureau of Statistics Strategic Plan 2021/22 – 2025/26 76
Objective Code Corporate Objective Percent achieved Target description Status Remarks 2022 Population and Housing Census Pilot conducted by September 2021. • 2022 PHC Pilot is not yet conducted but the Preparation of 2022 PHC like budget, census tools and areas demarcation are in place Not achieved Agricultural routine Database updated annually up to June, 2021 • Database reviewed annually within the reference period of time Achieved Current Agricultural Routine Data report produced annually by June, 2021 • Data in Excel sheet for Agricultural Routine Data are compiled and shared to National Account Department each year Achieved Large Scale Farms Data Disseminated annually to June, 2019. • 2 out of 5 Large Scale Farms Data were Disseminated Not Achieved Agricultural Sample Survey conducted annually up to June, 2021. • 1 out of 5 Agricultural Sample Survey were conducted (2016/17) Not Achieved National Sample Census of Agriculture (NCSA) conducted by June, 2019 • 2019/20 NCSA was conducted Achieved Agriculture Economic Survey data updated each year by June, 2021. • Agriculture data updated annually for the all 5 rounds of Economic Survey (2016-2021) Achieved Trade and Transport Statistics Report produced annually by June, 2021. • Five Reports produced and published (On annual basis) Achieved
National Bureau of Statistics Strategic Plan 2021/22 – 2025/26 77
Objective Code Corporate Objective Percent achieved Target description Status Remarks Tourism and Migration Statistics produced annually by June, 2021. • Five Reports produced (On annual basis) Achieved Trade Price Indices produced each Quarter by June, 2021. • Trade Price Indices produced 20 times (On quarter basis) Achieved Foreign Private Investment Report produced annually by June, 2021. • Five Reports produced (On annual basis) Achieved Annual Survey of Industrial production report produced each year up to June, 2021 • 2 out of 5 Annual Survey of Industrial Production (2015 & 2016) reports produced in annual basis Not Achieved Indices of Industrial Production Report (IIP) produced on quarterly basis up to June, 2021; • IIP produced 18 times (On quarter basis) Achieved Construction Industry Statistics produced annually by June, 2021. • The target was not implemented in reference period of time Not Achieved Producer Price Indices Report (PPI) produced on quarterly basis up to June, 2021 • PPI produced 18 times (On quarter basis) Achieved Quarterly, semi-annual and annual national accounts report produced annually up to June, 2021. • Five National accounts report produced Achieved Regional GDP reports produced annually by June, 2021. • 6 out of 10 regional GDP reports produced Not achieved
National Bureau of Statistics Strategic Plan 2021/22 – 2025/26 78
Objective Code Corporate Objective Percent achieved Target description Status Remarks One Regional and two Districts Economic profiles produced by June, 2021. • Ten Regional and 15 districts Economic profile produced Surpassed Environment Statistics Publication updated up to June, 2021. • National Environment Statistics Report, 2017 Tanzania Mainland, National E-Waste Statistics Report, 2019 - Tanzania Mainland and The National Climate Change Statistics Report, 2019 were reviewed and updated.
• The data for 2020 National Environment Statistics Report is under reviews Achieved Further analysed Report based on two surveys conducted by NBS conducted by June, 2021 • The target was not implemented during the reference period Not achieved Statistical annual year book produced annually up to June, 2021. • The target was not implemented during the reference period Not achieved Statistical abstracts produced annually up to June, 2021. • 1 out of 5 Statistical abstracts was produced (2016) Not achieved Tanzania in Figures publication produced and disseminated annually up to June, 2021. • Five Tanzania in figures publication produced and disseminated in reference period of time Achieved Statistical Research and development Handbook compiled by June, 2021. • The target was not implemented during the reference period Not achieved National Bureau of Statistics Strategic Plan 2021/22 – 2025/26 79
Objective Code Corporate Objective Percent achieved Target description Status Remarks National Panel Survey Conducted by June each year up to June, 2021. • Data collection exercise for the 2020/2021 National Panel Survey was not conducted Not achieved E. Human Resources Management and Administration Services Delivery Improved 67 Human resources plan prepared/reviewed and implemented up to June, 2021 Human Resources Plan and succession plan are not in place Not achieved Fifteen (15) staff trained on professional long and ninety (90) short term courses by June, 2021 • Total of 131 NBS staff attended short training courses • 49 NBS staff attended long term trainings Surpassed Statutory and administrative services to NBS staff delivered annually up to June, 2021 Implementation of all administrative and statutory services (Responsibility allowance Utility allowance Sitting allowance Leave allowance Extra duty allowance) are in place annually Achieved F. Corporate Management Service Improved 63 Financial Manuals and Guidelines implemented up to June, 2021. Accounting manual of 2020 is in place Achieved Annual final accounts report prepared up to June, 2021. Four Annual final accounts report in place Achieved NBS Annual Plans, Action Plans prepared, Five NBS Annual Plans, Four Annual Performance Report, Not