52 i. Review Plan implementation and progress; ii. Review and discuss work in progress and setting benchmarks; iii. Review and consolidate sectoral outcomes, identifying gaps and feeding these backs to sectors; iv. Review planned outputs in line with international experience, guidelines, standards, frameworks and concepts; and v. Review Annual Work Plan (AWP) and recommend for approval to the JSC.
4.1.3 TSMP II COORDINATION TEAM
The TSMP II implementation will be coordinated by NBS/OCGS in close collaboration with key
NSS players i.e., the MDAs, PISCs, LGAs, Development Partners, Training Institutions, CSOs,
Research and Academia playing different but complementary roles. The overall responsibility of
TSMP II coordination team is to facilitate inter and intra-institutional coordination, project
management, monitoring and evaluation, collaboration and harmonization of the statistical
production cycle in the Tanzania Statistical System (NSS).
The Coordination Team will be composed of TSMP II coordinators, accountants, procurement
officers, human resources officers, monitoring evaluation officers, financial analysts,
statisticians, ICT officers and Information Communication and Advocacy Officer (ICA) in Tanzania
Mainland and Zanzibar. The team will; -
i.
Coordinate, manage and supervise implementation of the plan to all beneficiary
agencies
ii. Ensure compliance with Government procurement and financial management
procedures and by keeping and maintaining appropriate records and documentation;
iii. Prepare annual work plans, budgets, procurement plans and training programs;
iv. Manage reporting and auditing activities, ensuring timely preparation and dissemination
of reports on activities and financial reports as required within NSS;
v.
Undertake regular monitoring of implementation of plan activities;
vi. Secretary to all TSMP II coordinating bodies standing above it (Organize and convene
management and coordination meetings)
53 4.1.4 SECTOR WORKING GROUPS Sector Working Groups (SWGs) are the technical working groups of the Plan implementation and will report to the TSMP II Coordinating Team. Each of the SWGs will be composed by several institutions which have closely related core businesses within the respective sector. There will be six SWGs namely Productive Sector statistics, Social Statistics, Infrastructural Linkages, Good Governance, Macro-Economic Sector and Environment and Climate Change Statistics.
The SWGs will be chaired by one member from working group while NBS/OCGS line department
representative will serve as secretary to the group. This arrangement will strengthen
coordination, provide a forum for regular stakeholders’ discussions, interactions and technical
assistance in implementing Sector Strategic Plans for Statistics (to be developed). The Sector
Working Groups will be responsible for the following tasks: -
i.
Advocating for production and use of statistics in the sector to create awareness on
TSMP II and secure buy-in;
ii.
Provide leadership in developing Sector Statistics Plans;
iii. Identifying major data needs related to the sector;
iv. Profiling key stakeholders that use sector statistics;
v.
Identifying major stakeholders in the sector currently collecting or compiling statistics;
vi. Preparing a formal inventory of the different data systems being operated by the
different stakeholders in the sector;
vii. Assessment of the institutional arrangements (e.g., existence of a Statistics
Division/Unit) and infrastructure (e.g., computers, databases, administrative data
systems etc.) for data collection, management and dissemination in the sector;
viii. Identifying data collected, methodologies and procedures used, coverage, availability,
levels of aggregation, quality and frequency of updating;
ix. Identifying data gaps and priorities for addressing data challenges in the sector in line
with the sectoral policies, national and international development agenda and;
x.
Attending consultative and review meetings on TSMP II.
4.1.5 IMPLEMENTING AGENCIES (IA) Each MDA, PISCs, LGAs, and Non-Sate Actors (NSAs) or any other project implementing entity forms the Implementing Agency (Annex VII). Each IA will develop and implement its Strategic
54 Plan for Statistics (SPSs) which clearly identifies activities that need to be implemented at a particular time with the specific allocated resources. The main responsibilities of the IA (described in Annex I) are: - i. Identify data needs and gaps within the institutions and among key stakeholders and propose activities to address those gaps; ii. Prepare annual work plans aligned to their SPSs; iii. Implement the planned activity as per approved resource allocation; iv. Consult key stakeholders and discuss the demand and supply side of statistics; v. Report project activities regularly as required; vi. Synchronise own statistical generation processes to ensure coherence within the designated sector; vii. Generate and disseminate statistical information to relevant stakeholders and the general public; and viii. Collaborate with other MDAs, PISCs, LGAs and stakeholders in statistical information generation, dissemination and use.
4.2 THE ROLES OF VARIOUS ACTORS ON TAN ZANIA STATISTICAL SY STEM COORDINATION
As noted in Chapter one, the Tanzania Statistical System is composed of a mix of players
including NBS and OCGS, high-level decision-making bodies (Parliament and HoRs), MDAs, PISCs,
CSOs, private sector, research and academia, media, Development Partners, Local Governments
Authorities and others that produce or use statistics. The diverse stakeholders ensure
sustainable functionality of the NSS by identifying data needs, addressing data gaps, effective
and efficient use of available resources to produce required statistics, advocate and use
statistics in planning, policy formulation, decision making and resource allocation.
4.3 TSMP II IMPLEMENTATI ON
Implementation of th e TSMP II activities will be guided by the Logica l Framework (LF) (Annex
VII) through which th e short, medium, and long -term performance will be measured. Progress
towards the l ong-term vision will be based on the strategic objectives and related outcome
measures in the Theory of Change. These will be defined by a value model based on achieving
relevance, reliability, and accessibility to products and services, and on building me aningful
relationships, and sustainability based on operational efectiveness and eficiency.
55 The measurement of short and medium term results will focus on Key Performance Indicators (KPI) under each component results for the various statistical outputs including: business and the economy, population, environment, household welfare and social conditions, and the labour market, as well as statistical services delivered each year. The following measures will be taken to ensure optimal implementation of the plan: -
i.
Undertaking a baseline survey of all KPIs and result areas for the LF.
ii.
Engaging all stakeholders involved in the implementation of the plan;
iii. Sensitization and awareness creation to all stakeholders;
iv. Assigning responsible office/department for each key target in the TSMP II;
v.
Preparation of annual work plans and budgets for implementation of the TSMP II as part
of the MTEF;
vi. Availability and responsiveness of the human resources at NSS to demands of the
Strategic Plan
vii. Ownership and involvement of staff in all relevant IAs;
viii. Effective monitoring and evaluation mechanisms for track progress;
ix. Collaboration of TSMP II coordination team with key stakeholders to identify and
address prioritized activities during the reference period; and
x.
Integration of the annual work plan into the government planning and budgeting system
(Planrep).
The TSMP II annual work plan will be a cornerstone for the implementation where priority areas will be derived. A costed Annual Work Plan will be prepared to define activities that will be implemented by all players. Apart from identifying the activities, the Annual Work Plan will include resource mobilization, procurement and training plans to guide the implementation.
Procurement will adhere to the government Public Procurement Act No. 7 of 2011 CAP. 410 and its Regulations of 2013 as amended in 2016 for Tanzania Mainland, and Act No. 11 of 2016 of Tanzania Zanzibar. The detailed procurement activities will be revealed in the TSMP II procurement plan.
56
4.4 TSMP II IMPLEMENTATION SUPPORT
The TSMP II has unique dimensions that pose implementation challenges. These added features
include the widening landscape of the Plan such as inclusion of more players ranging from
MDAs, LGAs and NSAs. Among others, the expanded scope will call for strengthened
coordination that will involve close working relationship between NSOs and respective SWGs.
The other feature is the funding modality that is adopted, by the World Bank - “Pay for Results – (P4R)”. This modality will require a very close follow up to ensure timely delivery of planned activities for the government to be reimbursed by the World Bank. It is important to address this potential challenge owing to its implications.
There are also dimensions on the desire to produce more URT statistics and emphasis on strengthening and relying on the production and use of administrative and data from non- traditional sources. All these dimensions require measures that facilitate implementation and realize Plan expectation at least at initial stages of its implementation. Measures should also aim at building internal capacity through recruitment of short-term consultants to support implementation as the recruitment of permanent staff continues. Key areas of envisaged support shall include capacities for policy dimension of statistics, coordination of stakeholders in the National Statistical System, monitoring and reporting (including development of tools and instruments), and strengthening of ICT functions to enhance data use by creating data demand through effective communication.
4.5 FINANCING OF THE TSMP II The TSMP II will be funded by the Government and support from Development Partners (in the form of Grants and Loans). According to Development Corporation Framework (DCF) between the Government of Tanzania and Development Partners, three modalities of financing will be used in the case of TSMP II financing. These are; - Direct to Activity/Project Financing; Basket Funding and Funding through the Government Budget (General Budget Support). Each of these modalities will have detailed arrangements of disbursement of funds.
57 The Government resources will be released upon request. The World Bank disbursement will use Program for Result (P4R) approach, where funds will be disbursed upon realization of results. Other donors will contribute to the pool fund (basket) facility upon entering a Memorandum of Understanding (MoU) on rules and procedures for operating the pooled funds for specific activities within the TSMP II. Further elaboration of pool fund arrangement will be made in the Memorandum of Understanding (MoU) of the Pool Fund Facility (PFF). The basket funding modality for the DPs to contribute towards TSMP II implementation will be developed.
The TSMP II strategic components will be used as the basis for budgeting to ease financing of each strategic objective and related interventions. It is estimated that, complete and successful implementation of the TSMP II requires a total of USD 384.0 Million (rounded to single decimal digit) spanning over the period of five years. Out of total estimated budget, USD 218.4 million (56.9%) will be financed by the Government of Tanzania, USD 83.6 million (21.8%) by Other Development Partners (whereas, USD 62.6 million is for implementation of 2022 Population and Housing Census will be mobilized through donor pledges and USD 21.0 million will be contributed by traditional statistics donors, see Annex VIII) and USD 82.0 million (21.4% of total budget) will be financed by the World Bank including a 2.5% for project coordination. PHC 2022 accounts for USD 272.0 million out of the estimated TSMP II budget. Moreover, the estimated Budget for Tanzania Mainland stands at USD 371.8 million (USD 72.6 million from WB) and Tanzania Zanzibar at USD 12.2 million (9.4 million from WB). In case of falling short of donor contributions, the government will finance the remaining deficit through soft and commercial loans. Furthermore, the European Union (EU) will support TSMP II capacity building through donor executed modality.
The detailed Plan budget is made available through the project documents for the go vernment, development partners , private sector and beneficiaries to facili tate transparency. Ta ble 4.3 summarizes resources requirement for impl ementation of TSMP II during its lifetime. Details of the allocation are provided in Annex II and Annex III attached in this document.
58 Table 4.3: Summary of TSMP II Budget for the period of 2022/23-2026/27 (million USD) Components 2022/23 2023/24 2024/25 2025/26 2026/27 Total Harmonization, quality and dissemination 1.966 1.973 2.471 3.403 1.045 10.859 Data for policy dialogue (Total) 278.033 31.490 24.987 12.628 9.418 356.557 (a) 2022 Population and Housing Census 262.785 8.976 0.239
272.000 (b) Other TSMP II D4P Activities 15.248 22.514 24.748 12.628 9.418 84.557 Infrastructure and institutional development 1.834 3.024 3.050 5.819 2.853 16.581 Total 281.833 36.487 30.509 21.851 13.317 383.997
4.6 MONITORING AND EVALUATION, AND REPORTING Monitoring: Monitoring will be guided by the Strategically Aligned Framework for Monitoring that provides normative guidance, capacity development and targeted support to the M&E function. Hence, regular monitoring will be undertaken to ensure that the inputs, activities and outputs show implementation is on course and the indicators demonstrate a trend that reflects a need for corrective action or for management intervention.
Evaluation: The NBS and OCGS will undertake a mid-term and end term evaluation of planned activities under the TSMP II. The Mid Term Evaluation led by an independent team, will focus on the extent of achievements of TSMP II half way through the period. The End Term evaluation also led by an independent team will reflect the overall performance of the country as envisioned in FDYP III and SDGs roadmap. The Mid and end term evaluation will assess key Performance Indicators presented in the Logical framework (Annex II).
Reporting: There will be quarterly and annually reporting as per the reporting system of the M&E schedule. The reports will be structured against the TSMP II components, strategic objectives, Theory of Change and financial performance.