TANZANIA STATISTICAL PLAN 38 TANZANIA STATISTICAL PLAN 38 TANZANIA STATISTICAL PLAN 38 Chapter Four Management arrangements, monitoring and evaluation of outcomes and results 4.1 Management Arrangements In order to coordinate effectively the implementation of TSMP under jurisdiction of the Director General and the Chief Government Statistician of the NBS and OCGS respectively, a TSMP Coordinator and Liaison Officer at NBS and OCGS respectively will be assigned to coordinate tasks related to implementation of TSMP on full time basis. The proposed tasks of TSMP Coordinators are: i. Coordinate program activities of all beneficiary agencies; ii. Manage activities such procurement, in line with the rules and procedures agreed with the government and donors; iii. Ensure compliance with Government and DP’s procurement and financial management requirements and by keeping and maintaining appropriate records and documentation; iv. Manage reporting and auditing activities, ensuring the timely preparation and dissemination of reports on activities and financial reports as required by NBS and agreements with donor agencies; v. Arrange external audits as required; vi. Secretary to the TSMP Technical Committee; vii. Prepare work programs, budgets, procurement plans; and viii. Prepare regular reports and other program monitoring activities. For policy decisions and resource allocation, it is proposed that a Technical Committee be constituted with representation from key stakeholders in the TSMP implementation process. This Technical Committee will be the main advisor to the Statistical Advisory proposed in the Institutional Reform during the implementation of the TSMP. A strong component of awareness creation, communication and information to various stakeholders in the NSS will be undertaken during the implementation of TSMP. At NBS and OCGS there will be personnel assigned to tasks related to their technical specializations namely Human Resources, ICT, Procurement, Financial Management as well as Coordinators for TSMP_V3.indd 38 15/02/11 09:17
TANZANIA STATISTICAL PLAN 39 TANZANIA STATISTICAL PLAN 39 TANZANIA STATISTICAL PLAN 39 Chapter Four Sectors.7 Furthermore there will be Sector Technical Working Groups drawn from MDAs. It is envisaged that a number of Technical Assistance will be engaged for specific tasks and in order to build capacity in various specialised areas of competence. In this regard therefore immediate activities for institutionalization of implementation arrangements are ix. Propose and approve Government’s Coordinating Committee Structures x. Preparation of a Prioritized and Realistic Implementation Plan for the TSMP that recognizes Capacity Constraints i. The Institutional Arrangement (Coordination Structure) is attached as Annex II 4.2 Monitoring and Evaluation of Outcomes and Results In order to ensure intended results are achieved, the following processes will be put in place: a) On the accountability aspect, The Director of NBS and Chief Government Statistician shall be accounting officers for the program. b) On the outcome level, baseline survey (such as user satisfaction survey) will be conducted at the beginning of the program, from which independent evaluation will be made in the midterm and end of program. c) The detailed log frame has indicated required targets. The progress being made will be judged against these indicators by using structures proposed in the implementation arrangements. However, since the program is being mainstreamed in NBS and OCGS, day to day operations will be monitored by respective institutions. d) On the policy and decision making level (Technical Committee), Reports on progress being made will be tabled on quarterly basis. These reports will be informing on how the stated targets are being achieved. Where necessary, joint internal reviews will be conducted. e) There will be independent annual reviews on progress of the TSMP implementation whose report will be tabled at the TSMP Technical Committee, Development Partners and Statistical Advisory Board. These reviews will be conducted prior to budgeting cycle in order to inform budgeting process. f) During implementation of TSMP, there will be a mid-term review by an independent consultant. 7. Macro Economic Statistics, Social Statistics, Business Agriculture and Environmental Statistics and Governance and Justices Sectors Groups TSMP_V3.indd 39 15/02/11 09:17
Chapter Four TANZANIA STATISTICAL PLAN 40 TANZANIA STATISTICAL PLAN 40 TANZANIA STATISTICAL PLAN 40 TANZANIA STATISTICAL PLAN 40 4.3 Risks The possible risks associated with the TSMP are outlined below Delays in revising statistical act: A new Statistics Act is a centre of NSS reforms. Revising an act involves various stakeholders and hence consensus building may take sometime. Consequently some key reforms may span out of project implementation period. Failure to retain competent staff: Appropriate staff motivation is key to ensuring that data priorities are executed within NSS. Proposals to review incentive scheme are part of the project implementation. The growing demand for competent staff in the job market (more so when East Africa Community opens up) and competing demands in the national development agenda, expedited review of the incentives may not be achieved. Hence, close dialog amongst key stakeholders will mitigate the risk of delay or failure to improve incentives across NSS. Consequently initiatives to build human capacity in the NSS will be undermined. Insufficient funding for TSMP implementation: The TSMP is dependent on the financial requirements specified in it. As NSS development objective focuses on improving functions of the entire NSS, and due to diverse nature of both statistical activities and stakeholders’ needs, there is a risk of funding being earmarked for specified activities as opposed to compressively providing funding the entire plan. Proper funding mechanism should be established to mitigate partial implementation of TSMP in the form of a pooled fund for statistics. TSMP_V3.indd 40 15/02/11 09:17
TANZANIA STATISTICAL PLAN 41 TANZANIA STATISTICAL PLAN 41 TANZANIA STATISTICAL PLAN 41 TANZANIA STATISTICAL PLAN 41 Chapter Five The proposed budget and sustainability 5.1 Proposed Budget The estimated budget for TSMP activities for the period of 2009/10-2013/14 is given in Table 1.0 which shows that a total of USD 64.4 million is required. Tanzania Mainland will use USD 55.9 million and Tanzania Zanzibar USD 8.5 million. The estimated cost for each component shows that most of the funds will be used to improve data management and dissemination activities (40.3 percent) followed by physical infrastructure and equipment development (26.3 percent). The remaining funds will be spent on statistical infrastructure development (15.3 percent), human resource and capacity development (9.0 percent), project management and coordination activities (6.1 percent), and institutional development (3.0 percent). The Detailed budget for each component is attached as Annex IV. The component summaries for Tanzania Mainland and Tanzania Zanzibar are presented in the Table 1.0 Table1.0: Budget Summary of TSMP by Component, 2009/10-2013/14 (US $) Description Mainland Zanzibar Total Percentage Distribution A. Institutional development 1,780,000 140,000 1,920,000 3.0 B. Human resource and Capacity development 5,237,695 575,000 5,812,695 9.0 C. Development of statistical infrastructure 9,491,805 395,000 9,886,805 15.3 D. Data development and dissemination 22,157,926 3,782,698 25,940,624 40.3 E. Physical infrastructure and equipment 14,095,334 2,860,000 16,955,334 26.3 F. Project management and coordination 3,104,400 794,840 3,899,240 0.1 Total 55,867,160 8,547,538 64,414,698 100.0 TSMP_V3.indd 41 15/02/11 09:17
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Chapter Five
The distribution of the separate estimated budgets for Tanzania Mainland and Tanzania Zanzibar are
shown in Tables 1. 1 and 1.2 respectively.
Table 1. 1: TSMP Five Years Budget by Components-Tanzania Mainland (US$)
Description 2009/10 2010/1 1 201 1/12-to
2013/14 T otal Percentage
Distribution
A. Institutional development 0 270,500 1,509,500 1,780,000 3.2
B. Human resource and Capacity
development 0 1, 196,695 4,041,000 5,237,695 9.4
C. Development of statistical
infrastructure 145,000 5, 131,855 4,214,950 9,491,805 17.0
D. Data development and
dissemination 3,851,237 9,354,985 8,951,704 22, 157,926 39.7
E. Physical infrastructure and
equipment 0 2,242,800 1 1,852,534 14,095,334 25.2
F . Project management and
coordination 15,000 1, 174,300 1,915, 100 3, 104,400 5.6
T otal 4,01 1,237 19,371, 135 32,484,788 55,867, 160 100.0
Table 1.2: TSMP Five Years Budgets by Components- Tanzania Zanzibar (US$)
Description 2009/10 2010/1 1 201 1/12 to
2013/14 T otal Percentage
Distribution
A. Institutional development 0 47,268 33,370 140,000 1.6
B. Human resource development 0 233,000 332,000 575,000 12.6
C. Development of statistical
infrastructure 0 129,048 265,952 395,000 2.7
D. Data development and
dissemination 0 1,082,897 621,347 3,782,698 26.2
E. Physical infrastructure and
equipment 0 1, 150,995 1,648,995 2,860,000 46. 1
F . Project management and
coordination 0 316,080 337,760 794,840 10.7
T otal 0 2,959,288 3,239,424 8,547,538 100.0
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Chapter Five
The implementation of TSMP will be in line with the Joint Assistance Strategy for Tanzania (JAST)
principles and hence activities will be aligned with the Government priorities. In light of this, the total
budget is financed under contribution from GOT indirect costs (salaries, cost for acquiring plots,
utility costs) and direct costs (Tshs 6 billion), loan from WB through STATCAP8 (USD 30 million), grant
DFID (3.5 million Pound Sterling) and funding gap will be sought from other development partners
keen to support TSMP as a commitment within implementation of PARIS21 declaration to support
statistical capacity building.
5.2 Sustainability
The overall objective of the program is to improve and build a fully integrated NSS in which statistical
stakeholders work in a coordinated and harmonised manner. In this regard therefore the proposed
implementation arrangement for TSMP is embedded within government structures. The institutional
reforms under this program will ensure appropriate structures and processes are in place to achieve
the intended objective. This will ensure national ownership beyond the implementation period,
as such all statistical activities will be integrated in each MDA through Medium Term Expenditure
Frameworks (MTEF). Equally, Tanzania is implementing national development frameworks and
international obligation aiming at poverty reduction. While there is growing concern in measuring
development results, the GoT is committed to ensuring improvement of official statistics, lack of
which development interventions can not be properly planned, implemented, measured, achieved
and reported on.
8. Statistical Capacity Building Program
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Annexes
Annex I:
TSMP Logical Frame Work
Program Development Objective
1.
Outcome Indicators 9
Assumptions and
Risks for possible
interventions
To strengthen the National
Statistical System in Tanzania
to produce quality statistics for
decision makers in an objective,
timely and cost effective manner.
1.
Number of users satisfied with official statistics
increased by 50 percent
2.
Twenty two (22) MDAs have functional statistic
unit
3.
Number of MDAs using official statistics
increased by 50 percent
4.
Number of data producers conforming to
acceptable statistical standards increase by 80
percent
5.
Number of GIS tools users increase by 50 percent
6.
Number of survey responses rate increase to
acceptable standard (80 percent and above)
7.
Reduction in time lag between data collection
and dissemination
8.
Statistical outputs are released within the time
limits and with frequency meeting GDDS
requirements.
Insufficient
funding for TSMP
implementation
Intermediate result one per
component
Results Indicators for Each Component
Assumptions and
Risks for possible
interventions
Component A: Institutional
Development
Official statistics production
and service delivery effectively
coordinated.
A well structured autonomous NSS.
Statistical professionalism, Statistical
Research and Awareness Promoted
Statistics Act Revised and operationalised by
June 2011
NBS and OCGS organogram Re-structured by
June 2011
Collaboration and coordination mechanisms
established or strengthened by 2014
Awareness workshops/meetings’ proceedings
and reports published for stakeholders in the
NSS by 2014
Delays/inability to
revise Statistics Act
9. Baseline study to be conducted in the first year of the program to determine current target values
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