en-1707152210-Data_Quality_Assessment_Framework-Tanzania_Mainland11.3.2014.pdf - Page 3

Agencies responsible for the production and dissemination of official statistics (ct’d) Quality Element UN NQAF Element Link to existing policy, guidelines or practice How the quality element is assured and recommendation (if any) 2.4: Assuring the impartiality and objectivity of statistical operations 2.4.1 The statistical legislation specifies that statistical agencies should develop, produce and disseminate statistics following professional standards and treat all users in the same way.

5.1 Statistics Act 2002 This is provided for in the current Statistics Act 2002 2.4.2 NBS follow a code of ethics which governs statistical practices and its implementation is followed up.

5.2 Not yet in place A formal code of ethics is needed and it is a requirement under the new proposed Statistics Legislation 2.4.3 Recruitment and promotion of the staff responsible for the development, production and dissemination of statistical information is based on relevant aptitude and expertise in statistics and/or other relevant subject matters

5.4 HR policies NBS Scheme of Service 2.4.4 Statistics are produced on an objective basis, which is determined only by statistical considerations.

5.5 Statistics Act 2002 Annual and TSMP progress reports 2.4.5 Sources, concepts, methods, processes and data dissemination paths are chosen on the basis of statistical considerations and national and international principles and best practices.

5.6 TSMP, SMSG, CDOS, published metadata GDDS Metadada, TSED TNADA and Methodology Reports but more documentation is needed 2.4.6 A policy for data dissemination exists and is made publicly known 5.7 June, 2010 Dissemination and Pricing Policy.

The policy needs updating to incorporate more recent technological developments 2.4.7 Information is made available to all users at the same time with no privileged access for governmental representatives

5.8 June. 2010 Dissemination and Pricing Policy.
Release calendar

Agencies responsible for the production and dissemination of official statistics (ct’d) Quality Element UN NQAF Element Link to existing policy, guidelines or practice How the quality element is assured and recommendation (if any) 2.4.8 In cases where privileged pre-release access is given, it is controlled and publicized

5.9 June, 2010 Dissemination and Pricing Policy.
Release Calendar 2.4.9 A release calendar is in place; dissemination dates and times are pre-announced

5.10 NSS Release Calendar Calendar published in October for the following financial year. Release dates, but times are not announced in advance 2.4.10 Deviations from the release calendar are announced and justified to the users.

5.11 NSS Release Calendar Documentation is needed 2.4.11 Major changes in statistical methods and data revisions are clearly explained to users

5.12 NBS web-site Documentation is needed 2.4.12 Advance notice is given of major changes in methodology, source data, and statistical techniques

5.12 NBS web-site Documentation is needed 2.4.13 Statistical releases and statements made in press conferences are objective and non-partisan

5.13 The June, 2010 Dissemination and Pricing Policy

All statistical releases by NBS and OCGS are clearly identified as such 2.4.14 Errors that are detected are corrected as soon as possible and users are informed about those errors that affect released data 5.15 SMSG, CDOS and the June 2010 Dissemination and Pricing Policy.

Documentation is needed 2.5: Assuring the transparency of statistical operations 2.5.1 The terms and conditions under which statistics are developed, produced, and disseminated are available to the public

6.1 SMSG and CDOS;
Statistics Act 2002 Metadata provided on the NBS web-site 2.5.2 There is a standard procedure for ensuring that respondents understand the legal basis for a survey and the confidentiality provisions for the data that are collected. 6.3 SMSG and CDOS;
Statistics Act 2002 Documentation is needed

2.6.1 The statistical legislation guarantees the privacy and security of information received from data providers

7.1 Statistics Act 2002 This is provided for in the current Statistics Act 2002 2.6.2 Where there are exceptions to the general confidentiality provisions, clear policies and procedures are in place and are made public to operationalize the exceptions.

7.2 No formal statement, but dealt with on a case by case basis Documentation is needed 2.6.3 Appropriate codes of practice and standards ensure that statistical data about individual respondents remain confidential and are only released to users in line with statistical legislation and data dissemination policies

7.3 SMSG and CDOS;
Statistics Act 2002 Documentation is needed 2.6.4 A formal data dissemination policy sets out under what circumstances microdata (i.e. statistical information relating to individual respondents) may be made available

7.4 June 2010 Dissemination and Pricing Policy
Need to be updated to reflect launch of the TNADA 2.6.5 Where microdata are disseminated, appropriate procedures and processes (e.g. anonymization) ensure that individual respondents cannot be identified from the data 7.5 Statistics Act 2002 and the June 2010 Dissemination and Pricing Policy.

Need to be updated and further documentation on the best practice 2.6.6 There are appropriate penalties for statistical staff or other personnel who have been found guilty of activities leading to the release of confidential data

. 7.6 Statistics Act 2002 This is provided for in the current Statistics Act 2002

2.7.1 The commitment of the statistical agency and its staff to quality in statistics is clearly conveyed to stakeholders and includes information about trade- offs affecting the statistical work programme

8.1 The Vision and Mission of the NBS, Client Service Charter Release Calendar is published on the NBS web-site 2.7.2 A process of continuous improvement is promoted based on the documentation of methods and processes and the exchange of good statistical practices, as well as the monitoring, assessment and improvement of the quality of statistical operations

8.2 TSMP Documentation is needed 2.7.3 A specific person or persons have been assigned with explicit responsibility for the management of quality within the agency.

8.3 Organogram of the NBS Documentation is needed 2.7.4 Externally recognized processes or activities that focus on quality are followed by the agency

8.4 DQAF, NQAF Decision on external validation of quality management processes still to be made 2.7.5 Guidelines for implementing quality management have been defined which describe how quality is to be assessed

8.5 A Handbook of Quality Guidelines for Statistical Production in Tanzania Posted on the NBS website 2.7.6 The quality guidelines are made available to external users, at least in a summary version

8.6 A Handbook of Quality Guidelines for Statistical Production in Tanzania

Dissemination/distribution list and website of the NBS 2.7.7 Measures for conducting periodic quality reviews of key products to assess adherence to internal guidelines and international standards are in place 8.7 At present on an ad-hoc basis only as needed A process for periodic quality reviews is needed

Agencies responsible for the production and dissemination of official statistics (ct’d) Quality Element UN NQAF Element Link to existing policy, guidelines or practice How the quality element is assured and recommendation (if any) 2.7.8 Procedures exist for ensuring that the required documentation on quality is regularly updated.

8.8 A Handbook of Quality Guidelines for Statistical Production in Tanzania Process for regular updating is needed 2.7.9 Staff training and development programmes are in place to ensure that the staff are aware of the agency’s quality policy and have an understanding as to how quality may be achieved

8.9 Not yet in place Need to formulate a policy and incorporate into the annual training programme 2.7.10 The agency's management ensures that sections and units have access to the necessary tools and technical support as needed to help implement their strategies for improving data quality

8.10 TSMP Documentation is needed 2.7.11 Benchmarking of key statistical processes with statistical agencies elsewhere is carried out to identify good practices.

8.11 On an ad-hoc basis A regular process is needed 2.7.12 All relevant statistical processes have built-in data quality checkpoints before proceeding to subsequent stages

12.2 SMSG,CDOS and A Handbook of Quality Guidelines for Statistical Production in Tanzania This is only done for some processes and is not done routinely in NBS 2.8: Making sure that there are adequate resources for statistical operations

2.8.1 Both financial and human resources are sufficient to implement the statistical work programme 9.1 NBS and MDAs annual budgets prepared under the MTEF There are limitations in both human and financial resources for NBS, the Tanzanian National Statistical System remains dependent to some extent on aid and technical support from other countries

2.8.2 The available technological resources are sufficient to support the statistical production process 9.2 NBS and MDAs annual budgets prepared under the MTEF

Technological resources are being improved, but remain limited

Agencies responsible for the production and dissemination of official statistics (ct’d) Quality Element UN NQAF Element Link to existing policy, guidelines or practice How the quality element is assured and recommendation (if any) 2.8.3 Resource allocation is reviewed on a regular basis 9.3 NBS and MDAs annual budgets prepared under the MTEF

This is the practice of both NBS and MDAs, but Documentation is needed 2.8.4 Planning and management principles aim to make optimal use of available resources and are applied throughout the National Statistical System.

9.4 NBS and MDAs annual budgets prepared under the MTEF Needs for more coordination strategies 2.8.5 A resource mobilization strategy and implementation plan is in place 9.5 NBS and MDAs annual budgets prepared under the MTEF

In place but needs to be streamlined into the MDAs 2.8.6 Standardization of statistical production and dissemination is pursued as a way to increase efficiency and savings 9.6 CDOS, SMSG, and the June 2010 Dissemination and Pricing Policy

Needs to be extended to the whole of the NSS 2.9: Making sure that statistical methods are sound and in line with international recommendations and good practice 2.9.1 The overall methodological framework of the agency is consistent with international standards, guidelines and good practices.

10.1 SMSG and CDOS;
TSMP Needs to be extended to the whole of the NSS 2.9.2 Divergences from international standards are explained

10.2 SMSG and CDOS;
TSMP Needs to be extended to the whole of the NSS 2.9.3 Procedures are in place to ensure that standard concepts, definitions and classifications are consistently applied throughout the agency

10.3 SMSG and CDOS;
TSMP Processes to monitor and checks are in place but more documentation is required 2.9.4 The processes used for the development, collection, compilation and production of statistics are well documented and regularly reviewed to assess their efficiency and effectiveness 10.4 Metadata; Technical Reports Documentation is needed

Agencies responsible for the production and dissemination of official statistics (ct’d) Quality Element UN NQAF Element Link to existing policy, guidelines or practice How the quality element is assured and recommendation (if any) 2.9.5 Measures are in place to ensure that the agency recruits staff from the relevant disciplines and they have the appropriate qualifications.

10.5 HR policies Scheme of service 2.9.6 Training and development programmes are in place to ensure that staff acquire and update their skills and knowledge

10.6 TSMP; HR policies, Strategic Plans Training Plan needs to be updated 2.9.7 The agency cooperates with the scientific community to improve methods and the quality of official statistics

10.7 On an ad hoc Documentation is needed 2.9.8 Survey methods and the use of administrative records are periodically evaluated to review and improve quality

10.8 Major surveys are evaluated Needs to be extended to administrative data sources 2.9.9 Processes are in place to allow senior management to ensure that good tools and processes have been used to produce official statistics

10.9 SMSG and CDOS;
TSMP Processes need to be strengthened and Documentation is needed 2.10: Making sure that statistical operations are cost effective and efficient

2.10.1 Guidelines for assuring cost-effectiveness are available

11.1 Not yet in place Practices are in place but guidelines need to be prepared 2.10.2 The agency uses standardized solutions as far as possible to increase effectiveness and efficiency

11.2 SMSG and CDOS;
TSMP Documentation is needed 2.10.3 The agency’s use of resources is monitored both by internal and independent external measures. 11.3 Reports, TSMP and annual budgets, Strategic Plan for NBS prepared under the MTEF Audit and Performance reports

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